Today`s organizations are invaded by manual processes that make time and profits disappear. To stop the leak, we offer a low-code platform that makes it easy to create forms, automate workflows, integrate business applications, and move information across the enterprise. Use drag and drop to create engaging forms that can be accessed from any device, create dynamic documents on the fly, run signature flows, and coordinate workflows with intelligent business rules without the need for coding or extensive IT support. The secure storage of confidential legal data requires the implementation of different types of guarantees and guarantees. This includes the use of unique user IDs, encryption, automatic logouts, and audit reports that record hardware and software activity. Tessi Docubase has been developed with this in mind and greatly simplifies the implementation of these guarantees. A Welsh version has been added to the list of identification documents that an applicant must provide. Give team members instant access to all types of documents from a single source of truth. As a general rule, an applicant has no legal obligation to disclose the convictions used. If an applicant has a conviction that has been handed down, the employer must treat it as if the conviction had not taken place. Refusal to hire a person rehabilitated on the basis of a sentence served is illegal under the Rehabilitation of Offenders Act 1974. This level of control is appropriate for certain roles and types of work, such as: in the financial or legal sector to ensure that there is no fraud or financial misconduct for a lawyer or accountant in the past.
The certificate contains information about all convictions, warnings, reprimands and warnings issued or unspent stored on the national police computer. Supplement to the list of primary identification documents for third-country nationals who need a DBS cheque for paid work in the UK – a current passport showing that the holder is a national of the Republic of Ireland. Secure sharing allows for easy collaboration between all team members working on a specific case. Tessi Docubase also has version control, which means that the entire history of a document can be viewed when needed. In addition, access controls allow you to set user rights and privileges for sensitive documents such as arrest records and contracts. Scan paper documents seamlessly with a scanner function complemented by optical character recognition. If you suspect that you have been presented with a false identity or documents, do not proceed with the application process. You must report any suspected identity fraud on the Action Fraud website.
Organizations in the legal sector have several specific documentary challenges due to their nature. On the one hand, there is a wide range of different types of documents, ranging from simple letters, emails and messages to complex contracts, expert reports, witness statements and confidential criminal records. All such documents must be treated in a manner appropriate to their purpose and meaning. Legal work necessarily involves the prosecution of a large number of documents of various types, ranging from simple affidavits, contracts and subpoenas to court records, testimony and expert opinions. However, despite this documentary complexity, it should still be possible to quickly retrieve any document related to a particular case. With Tessi Docubase(R), every document that enters the system is automatically captured, stored and indexed in granular details. Full-text search and intelligent metadata capture make it easy to store and retrieve all types of documents and files. Information management is the lifeblood of any organization. Our solutions provide everything you need to properly capture, store and manage important business documents throughout the company, regardless of their form (paper, electronic media and other computer files), securely from anywhere and at any time. We achieve significant improvements in efficiency, productivity and profitability by providing instant access to all key data sets in the business and eliminating document storage and processing costs. Find out how digitization with us can help your business today.
However, when checking identity documents, you should always pay attention to signs of manipulation, especially if they show signs of damage in the areas of personal data and the applicant`s photo. The Ministry of the Interior`s National Document Fraud Unit has issued guidelines on verifying identity documents to uncover basic counterfeits and help you spot suspicious signs when authenticating documents. If you suspect that you have been presented with an incorrect identity card or documents at the time of application, you should not proceed. If you suspect identity fraud after submitting a DBS exam, you should call the DBS Counseling Center. For law firms and departments, it is particularly important to ensure that the preservation and archiving of a document does not affect its probative value, i.e. its validity as evidence for a third party, the authorities or an auditor. To remedy this, Tessi Docubase takes into account standards such as AFNOR NF Z42-01 to store and archive documents. This ensures that a recovered document is authentic and unchanged and that its probative value is intact. Maintain a central database in which all documents are stored securely. If you are having difficulty following dbS identity verification guidelines, with delays in receiving physical documents on time due to the COVID-19 pandemic, temporary provisions have been introduced. The change allows identification documents to be viewed via a video connection, where scanned images can be used before submitting the DBS check. Control access, manage compliance, and securely archive legal and business documents.
Tessi Docubase provides intelligently indexed storage and archiving of documents of all kinds. A document that enters the system can be easily retrieved with just a few clicks. This means that you will never lose a document. In addition, it also means that legal staff can access contracts, files and all other types of documents from anywhere in an office or even on the go. Finally, alerts and reminders can be linked to documents to ensure that no submissions or other deadlines are missed. Streamline workflow in your legal organization by centralizing and controlling all your documents. Use a secure document management system that your law firm or legal department can rely on. Certain areas of employment are exempt from eligibility under the Exceptions Ordinance 1975 (ROA), in which you can legally require a person to disclose their complete criminal history, including all past convictions, if they work in certain occupations for certain licenses and positions covered by the order. This is called an “excluded question.” Employers are legally responsible for ensuring that an excluded issue applies. Enable a transparent controlled flow of documents between workflows.
Without a digital solution, it is possible for human error to seep into filing systems and affect efficiency. dbs document management solutions allow lawyers and law firms to organize all their files and documents while ensuring easy discoverability. This allows you to break the noise and focus on the essentials – ensuring your clients get the best possible legal support. Some areas of employment are exempt under the Exceptions Ordinance 1975 (ROA), and employers can apply for convictions for loss of liberty – this is called asking an exempt question. When responding, the applicant would be required by law to disclose past convictions. The applicant must then provide the original versions of their documents when they first participate in their employment or volunteer role. Please note that this custom process should only be used for urgent cases where it is not possible to follow normal identity verification guidelines. dbs eSign is a cloud-based e-signature solution that allows users to manage the process of signing a document, from uploading to signing and sealing from any mobile device or computer. Sign and sign your documents in just a few steps with a solution that has proven itself in small and large organizations around the world. As an employer, it`s important to understand what level of DBS exam you can legally require when hiring someone.
You also need to know the cost of a DBS audit, the DBS audit documents that must be provided by a potential employee, how to review documents during the current pandemic, and how to identify and manage forged documents. You can only accept valid, up-to-date and original documents, and not photocopies or documents printed from the Internet. When checking the validity of documents, it is usually best to do it face-to-face, with a live video link as an alternative option, as long as you are in physical possession of the original documents so that they can be checked for fraud indicators. With Tessi Docubase, you can securely share case documents with other members of your team. By enabling seamless, real-time collaboration, you can ensure the best possible legal outcomes for your clients.
